Form 616 can be submitted via file through TGVI online.This submission path will be available for large files, although files with any number of records can be submitted.
Using this option, if the file contains correct records along with incorrect ones, you can partially submit the correct records and download the incorrect records, as well as the reason for the error, to a TXT file and then, once the errors have been corrected, send them out via supplementary tax returns.
We recommend that you clean up the register of the taxpayers by the Tax identification Service prior to filing the return to avoid identification errors.
It will be necessary to have a file with the tax return to be sent, with the data adjusted to the published registry design.
Fill in the required data in the initial window.
The "Recover" button will show the information of the last file validated for the same NIF, year and period.To send a new file, click "Read file" and then "Browse", to select the file.
Verify that the data identifying the taxpayer, the form and the financial year are correct and click on "Validate" to send the file.
During the sending, two progress bars will appear informing the validation percentage of both the file and the records.
At the end of the sending, the summary of the validation result is displayed.
Note: In this step of the process only the file is validated.The submission can be formalised in subsequent steps.
If the validation is correct, you will be able to process the submission and obtain the corresponding receipt.If errors are detected, the breakdown of correct and incorrect records will be included and the options "Submit correct records”, "Download incorrect records” and "Download error messages” will be available.
Select this option to display only the correct records.In the next window, check "OK" and click "Sign and Send".
You will get the submission receipt with only the correct records presented in an embedded PDF, which you can save and print.The document contains the filing information:registration entry number, Secure Verification Code, receipt number, date and time of filing and presenter information.
A file will be downloaded with the registry design format in force with the total number of incorrect records.
Click on “Download incorrect records” and you can open or save the file on your computer.
The downloaded text file contains the detail of the errors detected for each type 2 (Taxpayers) incorrect record.Each line will display an incorrect detail record with its corresponding error message.You need to move the scroll bar to the end of the lines in order to display the error codes and descriptions.
This file is for information only.It will be useful to identify the errors detected and correct them before submitting them.